Many officials did not register their attendance in Biometric Attendance System.file photo
S. VIJAY KUMAR
CHENNAI
Taking a serious note of the laxity in implementing the Aadhaar-enabled biometric attendance system (AEBAS) and some employees coming late to work regularly, the Union government has urged Ministries, organisations and departments to regularly monitor the attendance reports of their employees.
Calling for disciplinary action against those habitually coming late to work or leaving early, the Centre said the data relating to punctuality and attendance of an employee should be taken into account while considering them for important assignments, trainings, deputations, and transfers or postings.
Sources in the Southern Railway say the Department of Personnel and Training (DoPT) on Saturday communicated to the Secretaries of Ministries and departments that despite clear instructions, several employees had not registered their attendance in the biometric attendance system and some of them were coming late to work regularly.
Lax implementation
After reviewing the functioning of the AEBAS and taking a serious note of the laxity in implementation of the system, the Centre reiterated that the officials should regularly monitor the attendance reports of their employees after downloading the same from the BAS portal.
Pointing out that the responsibility for ensuring punctuality in respect of the employees rested with the Ministry or department or organisation, the advisory said all employees should mark their attendance using the AEBAS without fail.
In case any employee had not registered on the system, immediate steps should be taken to register their biometric data on the portal. For employees with disabilities, the authorities were told to make appropriate arrangements for providing convenient and easily accessible machines for capturing biometrics.
The heads of departments were told to sensitise their employees to adhere to the instructions relating to office hours, late attendance and so on. “They should download the consolidated report from the portal on a regular basis and identify the defaulters. Habitual late attendance and early leaving of office should be viewed seriously and be essentially discouraged. Strict action against the defaulters may be initiated under the extant Government of India rules.”
Face authentication
The advisory also said the Unique Identification Authority of India (UIDAI) had rolled out face-based authentication applications using Android and Apple phones. The face authentication offered robust features such as faster authentication, live location detection and geo-tagging.
Nodal officers in the respective organisations were told to configure personal mobile policy in attendance portal for the employees and get the geo-coordinates fed into the entry locations of the office.
Citing earlier instructions, the DoPT said half-a-day’s casual leave (CL) should be debited for each day of late attendance, but late attendance up to an hour on not more than two occasions in a month and for justifiable reasons may be condoned by the competent authority. “In addition to debiting CL (or Earned Leave, when no CL is available), disciplinary action may also be initiated against government servants coming to office habitually late as it amounts to ‘misconduct’ under the CCS(Conduct) Rules, 1964. Early leaving is also to be treated in the same manner as late coming,” the DoPT said.
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